University of Nottingham Ningbo China is seeking to recruit an Assistant, Timetabling & Operations in Academic Services Office
Your Responsibility
The Assistant, Timetabling & Operations will support the Timetabling & Operations team in the Academic Services Office mainly for timetabling and exams support, teaching & learning development and curriculum management.
Your key responsibilities include:
Timetabling Tasks:
- Schedule teaching timetables and manage the entire process from timetable data collection to timetable publication.
- Maintain student enrolment and teaching timetable records across all timetable-related systems to ensure data accuracy and integrity.
- Participate in the testing of the Tri-campus Timetabling system.
- Handle general student timetable enquiries efficiently and provide timely and effective resolutions.
Coordinate Government Awards Applications:
- Work as contact point for Local Government Teaching & Learning Awards applications, liaising with Municipal/Provincial/National Department to facilitate communication, and providing support to develop TL related reports and data analysis to inform decisions.
Curriculum Management Tasks:
- Support to the curriculum (programmes/modules) management tasks including documentation preparation, annual curriculum update, and data maintenance in the Campus Solutions system.
Examination Tasks:
- Support the scheduling of University examination timetables and invigilation arrangements.
- Respond to and resolve examination-related emergencies during exam periods.
- Provide administrative and operational support for other national examinations, and handle general student enquiries.
Other:
- Work with other function units within the Office at key points of the academic year (e.g. Graduation, Registration, conference) to ensure a 'fit for purpose' administrative support service to all areas of the Office's work and responsibilities;
- Participate in training and staff development, as trainer or trainee as appropriate.
- Maintain a proactive and flexible approach.
- Undertake other tasks and responsibilities as may reasonably be required.
About You
Essential
- A Master’s Degree;
- Experience of working in an international setting and/or education organization;
- Excellent communication skills at all levels with strong oral and written skills in both Mandarin and English;
- Excellent data management and analysis skills;
- Advanced use of Microsoft Office Suite software including Microsoft Excel, Word, PowerPoint, Visio and Publisher;
- Ability to priorities work and meet the deadline;
- Strong problem-solving skills;
- Ability to work accurately under pressure;
- Team spirit;
- Attention to details;
- Strong sense of responsibility;
- Willingness to work out of office hours or during holidays occasionally if requested.
Desirable
- Skills in researching, drafting and editing reports;
- Skills in data visualization;
- Skills in visual design/graphic vision design;
- Presentation skills;
- Experience of designing social media page/site, e.g. WeChat, Facebook or website;
- Experience of operating scheduling software.
About Us
Join a unique British University in China. The University of Nottingham Ningbo China (UNNC) was the first Sino-foreign university to open its doors in China. This award winning campus offering a UK style education has grown to establish a student body of over 10,000 in 22 years.
Your Remuneration, Benefits and Support
The post will be offered on a fixed term contract for 3 years and a probation of 6 months with University of Nottingham Ningbo China. We are committed to providing competitive employment packages while supporting the wellbeing of our staff to help them reach their full potential.
How to Apply
Applicants wishing to apply for a vacancy should submit the following documents by email to:
job@nottingham.edu.cn before 17 July 2026 at 23:59 (Beijing Time).
Please include:
- Vacancy reference number & title
- English Resume
- Application Form
- Cover Letter
Equality and Diversity
University of Nottingham Ningbo China is an equal opportunity employer. We are committed to providing a fair, equitable and mutually supportive learning and working environment for our students and staff. It is our intention to ensure that job applicants and staff are treated solely on the basis of their merits, abilities and potential, regardless of gender, race, colour, nationality, ethnic or national origin, age*, socio-economic background, disability, religious or political beliefs, trade union membership, family circumstances, sexual orientation or other irrelevant distinction.
Attachment: Job Description/Role Profile
Attachment: Application Form
